What is the weekly timesheet?

Find out what's reqiuired and when to submit each week

Kelly Burge avatar
Written by Kelly Burge
Updated over a week ago

Weekly Report - Detailed Overview

The Weekly Report is the most important part of the payment process. It is your final sign-off on the entertainment budgets and schedule from the previous week (Mon-Sun).

The charges in the report form the invoice we send you each week and once you settle the invoice to Muso, we process artist settlements from these amounts.

The weekly report is available from 5am each Monday (AEST) and deadline for submitting is next day Tuesday by 10am (AEST). When viewing the bookings, rate all gigs in order to make sure they are included for payment - this includes ‘Booked Gigs’ and ‘Unbooked Gigs’ sections.

Booked Gigs vs Unbooked Gigs

The difference between these is very important.

  1. ‘Booked Gigs’ are confirmed in your calendar as the offer was accepted by the booked artist

  2. ‘Unbooked Gigs’ are gigs where an offer was sent however was not accepted by the artist. This doesn't mean that the event didn't go ahead so its the venue's responsibility to enter the booking details into the report to be included for invoicing. Unbooked gigs will not be invoiced unless added into the repoert.

No booking details in the report but the gig took place?

This happens if an event is confirmed but not booked in Muso eg prior phone conversations or emails. Payment will not take place if no booking in the system, so you'll need to add the gig following the process above.

If you forget to add a gig that has taken place, you can either re-submit your weekly review by tapping the ‘Report’ icon on your side menu bar, or add it directly into your calendar as a past event and assign the correct artist. Any past gigs added to. the calendar after the weekly timesheet cutoff time will be included on the following weekly timesheet.

Amending set times
If an act played for less or more time than booked, the amount they're due may differ from the booked amount. If so, adjust the start and/or end time of their set and the amount to be paid as part of your review. Finish by rating the gig before submitting all.

Detailed processes and system steps about the weekly timesheet process can be accessed here

What happens if I don’t review my Weekly Report in time?

Automatic acceptance and payment of ‘Booked Gigs’

If you miss your cut-off for the Weekly Report, all of the gigs listed in “Booked Gigs” will be automatically approved. This means that if there were any set time adjustments, these will need to be fixed via the Payment Discrepancies process.

If one of your gigs did not go ahead and you missed your cut-off, contact Muso Support via the Help icon as soon as possible to suspend payment.

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