There are different ways to create events; the way you do it depends on what kind of event you’re hosting:
For one off/ad-hoc: create/add a new event directly into the calendar
For on-going, repeated and/or recurring events: create and save event templates then drop template into the calendar from the top right corner onto the first date of the series and complete the remaining details to save as a recurring program of events.
How to create a new event:
Start in your venue calendar
Option 1: Click the purple 'New Event' button from the top left of the calendar
Option 2: Hover mouse over date and + Add item then pick + New event
Enter details in the 5 sections of the event card:
Gig details: time, date, duration, name, event type
Venue details: Make sure your venue name is listed in the second field and include any extra details about the venue contact, parking etc for artists to see
Artist details: Select from music options (band, solo, DJ etc) or pick a supplier of other entertainment eg Trivia, Bingo, Karaoke, Poker and many more listed
Equipment details: any equipment that is in your venue and/or everything the artist is required to bring on the night
Budget and payment: amount the artist will see when offered the booking
NOTE: Budget amount is entered exc GST and is the total amount to be paid for the total booking
Agent booking: flag if engaging an existing booking agent and select from the list displayed
2. Check details then click Finalise to review booking terms and conditions then booking request will be saved into the venue calendar in draft status (grey background).
Templates are a handy way of saving details for regular events and repeating schedules. Event Templates are stored in the top right side of your calendar page:
Create new templates:
New users/venues: click '+' to 'Create template' for new set up
Existing venues: click the pen to edit templates then 'Add Template'
Select the day for the event
Enter details within each section of the event form
NOTE: Budget amount is entered exc GST
Once complete, click Finish
Templates display in the top right of your calendar and can be dropped into new dates when needed. You can create as many templates as needed to manage all gigs for your venue throughout the year.
Creating new events from a template: (once template has been saved into your venue calendar)
Option 1: Select template, drag and drop into the calendar date
Option 2: Click on any date in the calendar, select event template from displayed list
Confirm if setting up a single or recurring event
Single: add details to the event card then save into calendar
select weekly/fortnightly and how many occurrences
Auto top up: toggle Y for Muso to automatically recreate the same event series once the last scheduled date has concluded (new artist offers are still required to be sent for all new created top up dates)
Click Create events and complete all details in the event card
Wrong date selected? Hover mouse over the draft booking and click 'X' to delete from calendar and add new to the correct date
AFTER CREATING EVENTS, YOU MUST ADD AN ARTIST/SUPPLIER PROFILE TO THE BOOKING REQUEST AND SEND THEM AN OFFER.
Follow the process for this next step here
Tip: Check out this article on how to view the status of the booking requests to stay on top of your booking calendar
Learn more about event templates and the event calendar in this video:
Watch this video tutorial on how to create events: