This is the key step to locking in the booking in your venue calendar.

When sending an offer to your selected artist or entertainment supplier, all details listed in the event card are provided, including the budget amount. The supplier must accept the offer to confirm it in the calendar. If the supplier doesn't accept the offer they will not receive payment.

Note: All artists and supplier profiles should already be added to your venue roster prior to adding them to a booking request. If needed, follow the guide here for how to set up and manage your venue roster of artists and suppliers.

View your calendar of draft events (set up from this detailed guide).

Draft/unbooked events display grey on the calendar, like this example:

Add artist/supplier to booking request and send out offer:

This can be done a few different ways from the venue calendar in Muso.

  1. Click on the '+' on a draft event and select the artist from your venue roster then click Send offer(s) from bottom right of page

  2. Drag and drop the artist tile from 'My Acts' onto the draft booking then click Send offer(s) from bottom right of the page

    1. Do not use the submit for approval button as this is no longer supported

Once an offer is sent out the booking will display '1 Offer' and background remains grey, as in this example:

Can more than one offer be sent?

Generally, if the supplier is expecting the offer there's no need to send out more than one. However, you can send out offers to multiple suppliers to open up to a larger group of artists. In this situation, the first to accept the offer will be the confirmed supplier for the booking and everyone else misses the opportunity.

Viewing confirmed bookings

Once the artist has accepted the offer, the booking background colour will update to white, like this one:

TIP: Review the calendar regularly in case the supplier cancels the booking. Email notification is sent and the booking will display a red '!' as an alert to choose a different supplier and send a new offer out.

Handy hint: Recognising booking tile colours provides an easy way to view your calendar and check the status of any/all bookings at a glance. See all examples here

Note: If the supplier is unavailable they should decline the offer as soon as possible so you can find an alternate supplier and send them an offer for the event.

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